Job Description
Job Description Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site's Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.
- MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
- MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.
Responsibilities The Senior Administrative Specialist will report to the Project Planning & Delivery (PPD) Construction Project Planning and Execution Managers and will perform a wide variety of administrative functions related to key business and technical tasks, processes, and project reporting, as well as supporting the entire PPD Directorate.
Key Responsibilities - Manage administrative functions for the divisions including meetings, correspondences, reproduction, travel, expense reports, and office supplies.
- Responsible for monthly project reviews by developing agendas, consolidating material and ensuring completeness, and track actions through completion.
- Support initiative, process improvement and project integration meetings, develop agendas, prepare or consolidate material, distribute minutes and notes, and track actions through completion.
- Assist with coordination of periodic Headquarters visits, workshops, and bidder/subcontractor vists.
- Work independently and on teams supporting critical high visibility construction projects.
- Requester Preparer in Oracle Fusion for task orders, Inter-Entity Work Orders, subcontracts, and office supplies.
- Assist with cubicle and office assignments, employee moves, telephone installation and changes, and ordering computer equipment through ServiceNow and Automated Move Management system.
- Serve as point of contact for visitors; coordinate visit requests and badging; secure meeting space and any additional logistics as needed.
- Publish final project documents and records in company directory (iCon) through the iDAR system.
- Develop and maintain organizational charts
- Perform other administrative duties as required by the PPD Management Team
Qualifications Due to the nature of our work, US Citizenship is required for all positions. - Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
- Be highly organized and able to utilize independent judgement and initiative to prioritize, organize, accomplish work, and meet required deadlines.
- Ability to retain knowledge of extensive policies, procedures, terminology, schedules, personnel, and other details.
- Possess excellent interpersonal skills and ability to communicate with internal and external contacts, representing the organization in a tactful, professional, and effective manner.
- Ability to develop constructive and cooperative working relationships with team members and external stakeholders.
- Proficiency in the use of software applications including Microsoft Office, Visio, and general office equipment.
- Proficient in the use of virtual and hybrid meeting technologies, such as Teams and WebEx.
- Ability to deal with pressure of handling multiple tasks for various managers, complaints, frequent interruptions, and time constraints.
- Prefer knowledge or working experience with construction projects.
- The primary work location will be at the North Las Vegas Facility.
- Occasional travel to the NNSS, including forward areas, will be required.
- Work Schedule will be 4/10s Monday through Thursday (subject to change).
- Must be able to work occasional overtime, after hours or on Fridays, as needed to support project or program deliverables.
- Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
- Must possess a valid driver's license.
Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, 'Identity, Credential, and Access Management,' and Supplemental Directive NNSA SD 206.2, 'Implementation of Personal Identity Verification for Uncleared Contractors.'
MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.
Annual salary range for this position is: $78,832.00 - $118,248.00.
Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.
Job Tags
Full time, For contractors, Work experience placement, For subcontractor, Work at office, Relocation package, Monday to Thursday,