Job Description

The Archdiocese of Vancouver (RCAV) carries out the mission of the Church on a local level. Our vision is focused on intentionally helping people experience Gods merciful love by focusing on four key priorities and goals: Making Every Sunday Matter, Getting Closer to Jesus, Strengthening Marriages and Families, and Developing Parish Leadership and Support.

At RCAV, you will work alongside passionate disciples who are eager to bring people closer to Jesus. You will be part of a caring and collaborative team and have the opportunity to use your unique gifts and skillset to advance the work of the Archdiocese. As part of a team, staff are invited to grow in faith and fellowship while being encouraged and further developed in their professions. Come use your gifts to advance the mission of the Church in Vancouver.

Job Description

The Contract and Real Estate Administrator (Administrator) is an integral member of the Property and Infrastructure Office, collaborating with the team to empower and enable parish communities to make transformational improvements that enhance the mission of the Church.

The Administrator performs work related to Archdiocesan construction projects, real estate property matters, operational projects, and in particular contractual obligations.

Responsibilities

• Advise on items requiring procedural approvals by the Archbishop, Commissions and Committees related to construction projects;
• Review or prepare all contracts, applications, consulting and agency, including proposing language standards; keep and maintain accurate records of contractual relationships and obligations;
• Monitor and track projects as well as contract stages, responding to inquiries;
• Liaise with internal and external Project Managers to maintain project contracts, anticipating/assessing issues, recommend solutions and ensure appropriate insurance and bonding coverages are in place;
• Manage tender closing processes and tender analyses;
• Facilitate Building Commission meetings for members and attendees, advise on commission governance issues, prepare minutes and official communications;
• Confer with external legal counsel, insurers and Finance Office on projects as required;
• Review construction contract documents, conduct all necessary land title and litigation searches prior to release of lien holdback monies; manage lien claim issues;
• Liaise with internal and external Project Managers to closeout projects and attend to completion of project performance audit reports;
• Advise on processes and matters related to real estate property and general Archdiocesan operations including determination of requirements and gathering of required information from all sources;
• Review, negotiate and prepare all leases, contracts, service agreements, agency, non-disclosure and licensing including determining language standards; keep and maintain accurate records of contractual relationships and obligations;
• Monitor lease and contract obligations, anticipate/evaluate issues and recommend solutions; respond to inquiries;
• Determine specific insurance requirements with tenants and service contractors to ensure appropriate risk management measures are in place;
• Confer with external legal counsel, insurers, claims adjusters and Finance Office as required for all insurance claims, real estate property matters and general operations;
• Process invoices and expenses as required.

Desired Skills and Experience

• Multi-functional experience in business, legal, real estate property and construction at the administration level;
• Post-secondary education (degree or diploma) in business, legal or paralegal studies;
• Business & legal experience in preparation, review and negotiation of contracts;
• Knowledge of British Columbia tender, construction contracts, Lien Act and insurance requirements;
• Stays current with practices related to construction projects and real estate property matters;
• Strong verbal/written communication and listening skills, able to determine relevant facts to present clear, concise and well-reasoned facts and information;
• Critical thinking, analytical reasoning, decision-making and problem-solving skills;
• Understanding of key business terms and conditions and their impact and risks;
• Strong attention to detail and process, able to identify potential risks;
• Solid organizational and time-management skills, with demonstrated success in managing multiple priorities in high-volume, demanding and fast-paced environment;
• Sound judgment, tact and diplomacy in all dealings with internal/external parties;
• Able to build trust and credibility by adhering to RCAV principles and values;
• High standards of discretion/confidentiality, initiative, professional conduct and ethical behaviour;
• Knowledge or familiarity with Canon Law, is not required (but an asset).
• This is a full-time in office position.
• It is understood that there may be occasional evening and weekend work in order to fulfill the needs of this position;
• Comprehensive group extended health and dental benefits and pension plan offered;
• Our teams values:
  • Mission enhance the mission of the Church in everything we do
  • Service parishes are successful if we enable them to be
  • Teamwork we make things happen together
  • Integrity do the right thing
  • Ingenuity create resourceful solutions.

Deadline to apply: May 30, 2025

Please submit a rsum and cover letter with Contract & Real Estate Administrator in the subject line to:

Website:


Thank you for your interest; only shortlisted candidates will be contacted.

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