Job Description

POSITION SUMMARY

You will be the trusted guide for highly invested families as they navigate one of the most

critical periods of their child’s life, preparing for and applying to college.

As a College Coach at Kate Stone Prep, you’ll play a key role in driving student growth and

long-term success by helping students identify their talents and interests, explore and map

out what they want to pursue in life, and implement winning strategies to make them

unreasonably competitive in the college admissions landscape.

Your job in the college prep phase (7th - 11th grade) will include a wide variety of

responsibilities, from assessing course selection in school, independent studies outside of the

classroom, and improving students’ time management and study skills. You will also help

students identify, plan, and complete personal projects that set them apart in the application

process. Your college prep responsibilities will also include teaching students how to cold

outreach and nurture relationships to grow their personal network, find mentors, and build a

board of advisors. You’ll also guide students to set and meet personal goals, contribute to

their household, and yes, even keep up with chores. The application process begins in the

summer before 11th grade and encompasses all aspects of researching a list of schools,

writing all of the essays, and managing the work to complete early. Your work then carries on

to the summer before they leave for college, when you will assess their college readiness and

help them prepare for a successful launch in their freshman year. Throughout the process, you will work closely with parents and students to keep them up to

date, continually assess goals, and ensure our white glove level of support is met at all times.

You will also meet and work closely with our other coaches to brainstorm ideas, remove

obstacles, and ensure that all students are achieving their full potential. While we have a

solid curriculum to work from, regular training to deepen your knowledge and expand your

skills is expected. You will also be expected to participate in marketing and sales campaigns

to help serve our community and grow the business.

This role is perfect for someone who loves creative problem solving, motivating others, and

meeting goals. This job is part college coaching, part career coach, part life coach, and part

personal mentor. You will be a role model for “building a wildly successful life,” so expect you

to live what you teach. We have a saying around here that interesting people do interesting

things! Our goal is to help you achieve your personal, professional, and financial goals.

Experience with college admissions is not required! We offer ongoing training, mentorship,

and a significant opportunity for growth as we scale.

Join us in transforming the college admissions journey and solving the education crisis, one

family at a time.

ABOUT THE COMPANY

At Kate Stone Prep, we build wildly successful lives for our students through education,

mentorship, and life experiences. The core problem we solve for families is helping their

children gain admission to top-choice colleges and careers. Our approach is different. We

don’t check boxes; we break the outdated college coaching models. While most candidates

start to look the same on paper, our students complete inventive, one-of-a-kind projects that

stretch their potential, tell a compelling story, and position them as unmistakably

competitive.

Working with us means joining a team that is deeply devoted to the mission. We’re building

something exceptional — a new standard of educational mentorship that high-achieving

families instantly recognize as distinct.

This role isn’t just about getting into college; it’s about helping students build wildly

successful lives. And you are responsible for making this happen. We are looking for people

who are excited by the opportunity to drive students lives forward, and get paid well to do so.

Expect to show up for work well dressed, living your best life, and ready to provide a

concierge-level experience. If you are looking for “work-life balance” we are not the right fit for

you. If you are looking for career advancement, financial reward, and a company that will

support you pursuing your dreams, we’d love to meet you.

OBJECTIVES

● Assist lead coaches and students in discovering extracurricular activities, internships,

and volunteer opportunities to enhance college applications.

● Help students develop strong time management, organizational, and study habits,

conducting regular check-ins to monitor and ensure their progress.

● Research and compile detailed information on colleges, programs, admissions trends,

and specific majors to guide students in making informed decisions.

● Identify and recommend networking events, summer programs, and mentorship

opportunities that support student growth and college readiness.

● Continuously track the latest trends in college admissions, prep, and job placement,

and share relevant updates with students and parents.

● Keep parents informed of their child’s progress, address concerns, and maintain open,

supportive communication throughout the process.

● Develop and maintain coaching SOPs, training materials, and resources for both staff

and students to ensure consistent, high-quality coaching.

● Document and share effective coaching strategies, creating internal training

resources to promote continuous improvement.

● Organize and update student files, application checklists, and progress tracking

documents to ensure timely and accurate record-keeping.

● Create engaging content related to college admissions trends, study strategies, and

career development to support lead coaches in educational material production.

● Use ChatGPT and other AI tools for research, content development, and to enhance

coaching resources.

● Maintain and update CRM (HubSpot) to track student progress and engagement

effectively.

● Support the sales and marketing teams by creating relevant content, including

training materials and resources.

COMPETENCIES

● Understanding students’ and parent’s unique needs and challenges, and providing

compassionate support.

● Clear, effective communication with students, parents, and team members.

● Fully engaging with students and parents to understand their goals and concerns.

● Ability to help students overcome challenges and find creative solutions.

● Ability to help students find answers, opportunities and ideas that are not readily

available.

● Effectively managing multiple tasks and deadlines, both for students and personal

workload.

● Working well within a team, supporting lead coaches, and coordinating with other

staff.

● Adjusting strategies to fit the individual needs of each student and adapting to

changes in college prep trends.

● Keeping track of student progress, application documents, and timelines in a

structured manner.

● Remaining calm and patient while helping students through stressful or challenging

situations.

● Encouraging students to stay focused, motivated, and positive throughout their

college prep journey.

● Must be able to have difficult conversations and be clear, confident and honest with

parents about big picture plans and specific details. Have to be able to handle

EDUCATION AND EXPERIENCE

● College graduate required, top-tier colleges preferred

● 10+ years of experience teaching, coaching, and/or managing teams

PHYSICAL REQUIREMENTS

● Comfortable working at a desk, making outbound calls, and engaging with clients via

phone, email, or video calls for extended hours.

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