Job Description

Overview

Performs a variety of clerical duties relating to the booking in and the releasing of inmates; maintains inmate files and records including court documents, release records and criminal and institutional history records. Receives, reviews, and ensures accurate completion of paperwork associated with an inmate being booked into jail. Accesses files and gathers information from various agencies; receives, screens, and directs telephone calls and responds to or directs questions from the public; receives incoming inmate funds or bail, and updates records and issues receipts. Reviews inmate charges and status relative to Immigration and Customs Enforcement (ICE), Sex Offender Registry and other laws and/or programs; completes applicable paperwork and provides appropriate notification to involved agencies or parties. Facilitates the release process; updates computer records after ensuring payment of bond corresponds with what has been set by the court; runs warrants to ensure no other charges are pending; and confirms that inmate property and funds have been returned.

Responsibilities

• Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner.
• Ability to communicate effectively verbally and in writing.
• Ability to prioritize work.
• Ability to perform other clerical duties such as filing, answering the phone and/or compiling correspondence.
• Skill in the use of office equipment including computers and various software applications.
• Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication.
• Prepares and maintains written correspondence as required.
• Performs routine computer-related duties including data entry and retrieval.
• Performs routine clerical, scanning and filing duties.
• Maintains records, libraries, and office files.
• Retrieves and delivers information, documents, supplies, or parts from vendors and/or MCSO.
• Successfully completes all assignments to specifications, within specified timeframe and budget as directed and in accordance with agency policies and regulations.
• Performs other related duties as assigned.

PHYSICAL ABILITIES

• Required to speak and hear clearly.
• Often required to sit and use hands and fingers, to handle or feel. Occasionally required to stand, walk, reach with arms and hands, climb stairs or balance, and to stoop, kneel, crouch or crawl.
• Requires close vision.

Additional Duties

• High school diploma or equivalent (GED) required.
• Passing score of 85% or higher on data entry exam.
• Valid Florida driver's license

Policy

• Arrives on time for work, limits breaks and lunches to allotted time, and leaves on time. Uses leave in accordance with General Orders; communicates and cooperates with management in providing proper notice of leave; patterns and amounts of leave usage (not including legitimate, properly scheduled and approved leave and protected leave).
• Volume of work accomplished is consistent with position requirements and produced within quality tolerances standards.
• Works with other team members to achieve group goals by contributing ideas in group settings, accepting ideas contributed by others, operating within team rules, participating in team meetings, working with team members to improve job knowledge and skills, putting team goals over personal goals, and supporting team leaders once decisions are made.
• Follows standard office procedures, safety policies and procedures and agency General Orders.
• Maintains good interpersonal relations with the public, other employees, and supervisors. This policy also relates to the image the employee projects and includes cleanliness and personal grooming.

Qualifications

• High school diploma or equivalent (GED) required.
• Passing score of 85% or higher on data entry exam.
• Valid Florida driver's license

Equal Opportunity Employer

The Manatee County Sheriffs Office is committed to a policy of equal employment opportunity for applicants and employees that fosters, maintains and promotes equal employment opportunity for all without regard to race, color, religion, national origin, citizenship, sex, political affiliation, veterans status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal, state, or local law.

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